Showing posts with label communication. Show all posts
Showing posts with label communication. Show all posts

Thursday, July 31, 2008

There's no place like home.

The re.web project is officially complete today - on time and within budget.


Beginning August 1, 2008, we move from project to process. W&M's website will evolve and improve as we work to offer interesting, informative and engaging content for our visitors. To make this happen, we will continue to rely on all of you - the talented people who love the College.

This is our final post on this blog - we hope you'll visit our new blog.

Until we meet again, just close your eyes and click your heels together three times.

Go Tribe,
re.web Team

Launch Time?

We expect to launch the new William & Mary website between 12:00 noon and 1:00PM today.

Go Tribe.

Tuesday, July 29, 2008

A letter home from "camp"

Dear Family and Friends,

We are having a great time here at W&M Operation Launch! Our camp counselor, Reverend Blair, is making us all write to our families in case you saw the 404 page and worried. We are OK. Only 1 new page and 2 table layouts got washed away. Luckily, none of us realized because we were all arguing about web-safe colors when it happened.

Oh yes, please call Tina's mother and tell her she is OK. She can't write because she is way too busy cleaning up HTML. I got to learn some new unix commands today. It was neat. Roger won't let me use the rm -rf * - he's so mean. Mr. Tyler got mad at Mark for going on a Google search alone without telling anyone. Mark said he did tell him, but it was during the database failure so he probably didn't hear him.

Norborne isn't crabby like some camp directors. He didn't even get mad about the broken links. He can be demanding though. He asked Andrew to draw a new map of camp (with new driving directions) and give it to you after you get here.

We will be home on Friday if (when!) the new website launches. Lord Boutetort told Joel that with a site that old you have to expect something to look weird in IE. Do you think we could get everyone to use Firefox?

I have to go now. We are locking ourselves up in Blow 311 again today. Don't worry about anything. We are fine. Can you send more Fig Newtons? We ran out.

Love, Susan

P.S. How long has it been since we backed up our web files?

Wednesday, July 23, 2008

At least the people love us

Back in May, the re.web blog was nominated for an eduStyle Award for "Best Institutional Blog."

Yesterday, we got the word that the re.web blog was named the People's Choice Winner. Since we're busy launching a website, we weren't on hand to receive the award at the eduWEB conference. (Missed a trip to Atlantic City!)

eduStyle Awards Announcement

Congrats to our colleagues at Missouri University of Science and Technology who won the top award for their Name Change Conversations Blog.

Tuesday, July 22, 2008

Be Our Guest

We officially begin the soft launch of our new website today. In fact, you can already go to http://preview.wm.edu to see the new site. Readers of this blog are perhaps finding out about the soft launch address early, before our provost sends a message about it to the campus.

If you’ve been to a soft opening of a restaurant, then you probably get the idea of a soft launch. Giving W&M faculty, staff and students a chance to preview the new site is a lot like being invited to a pre-opening of a new restaurant - when the staff are still in training. You can tell it’s going to be great – but they’re still working out the kinks.

Our new website is mostly done but during the next 10 days we’ll put on some finishing touches and fine tune some things. And, to continue the metaphor, like a restaurant, we’ll have some specials on opening day.

http://preview.wm.edu

posted by Susan Evans

Tuesday, July 15, 2008

The Soft (not Grand) Launch


Ever been to the soft opening of a restaurant? Well, the soft launch of the new W&M website will be similar! The fun is you get a chance to see it before anyone else does. The reality is that you are visiting when it's not quite ready for prime time.

We plan to provide a preview link of the new W&M site by July 23rd-ish. The preview link will give faculty, staff and students the chance to see the new site before the official launch on July 31.

The soft launch is a preview - not a grand opening. While you're previewing the new site, we'll still be working on it, fine tuning it, and correcting errors we're counting on you to find.

If you're a member of our Facebook group, you're likely to get a pre-preview ;)

posted by Susan Evans

Saturday, June 7, 2008

They're Great and So Are You

Official W&M Bloggers are already writing. We are fortunate to have the Summer Interns in the Admission Office churning out some great stuff.

You'll have to wait to see the Admission Blogs ;) but here's a note I sent to Henry Broaddus, Wendy Livingston, and Randy Tripp:

Henry, Wendy, and Randy,

I'm writing to let you know that I've been following the Admission Intern Bloggers with sheer delight. Their posts are entertaining, fun, and honest. I don't view myself as someone who needs convincing that blogs are a powerful communication tool. Yet, your bloggers' genuine and thoughtful posts did just that.

On behalf of the aspirant W&M web presence, thank you, thank you. W&M Admission (no "s") is amazing!

Sincerely,
Susan

posted by Susan Evans

Sunday, June 1, 2008

And now we wait . . .

W&M's re.web blog was nominated for the "Best Institutional Blog" award presented jointly by eduStyle and "CollegeWebEditor's. During the month of May, People's Choice Voting was open on the eduStyle site.

We didn't tell you last month 'cause we wanted to stand on our own merit and not stuff the ballot box with on campus fans of our blog who might swarm to the eduStyle site to vote. ;) People's Choice Voting is just one part of the selection process. As background for the judges, I answered a few questions from Karine Joly about the re.web blog.

The winners of the eduStyle Awards will be announced at the eduWeb Conference in July. It's an honor just to be nominated!

eduStyle is a web design gallery dedicated to higher ed websites.

posted by Susan Evans

Saturday, May 24, 2008

Final Paper due before 5:00PM on July 31

You got the syllabus on the first day of class and you have clear recall of the prof's words . . . "the final assignment due for this course is a 15 - 20 page paper that represents your best thinking on the material we'll cover in the next 16 weeks."

There are some striking similarities between the launch of the new W&M website on July 31 and the final paper due in some courses. To prepare, you gather information and read what others have to say on the topic. Perhaps you develop an outline to help structure the content you'll present and often, you have a first draft.

You get where I'm going with this - some of you already have a knot in your stomach remembering your own student paper-writing days. At some point, and not two night's before the due date if you can prevent it, you have to start writing. In 20 years of teaching at W&M, I've heard my husband Larry say this many a time to the panicked voice on the other end of the phone, "Okay, what I want you to do is make a pot of coffee, sit down at your computer, and start typing. Don't edit, just let the ideas flow, you'll go back and perfect it later. Before you realize it, you'll have five pages."

We're about there with re.web - it's time to make the pot of coffee and not look up until the soft launch we're planning for just prior to the real launch on July 31. We're likely to begin posting to this blog once a week instead of almost daily. Hope you'll understand our singular focus in the next 10 weeks.

posted by Susan Evans

Friday, May 23, 2008

R U Blogging?

We can provide lots of information on our website for prospective students and parents about the many majors and programs we offer, the cost to attend and how great campus life can be. But, let’s get personal (and honest).

Isn’t it logical to think that reading about W&M from the view of a current student, staff or faculty member would be interesting and appealing? We think so. So, in the new world order for the W&M web, we will have blogs.

So, who’s going to blog? Not long ago, we solicited bloggers using a form in myWM (our campus portal) and received over 80 responses within a couple of weeks. Wow!

Next steps? Given the work still to be done for the July 31 launch of the top-level W&M sites, we’re going to start the blogs in baby steps.

We’re very lucky to have a great partnership with the Undergraduate Admission office as they recognize the value and impact blogs can have. Over the summer, they will task about a dozen student interns with blogging for the W&M web. We’ll hopefully be able to include a couple of faculty and staff bloggers as well. Then, in the fall when the dust has settled a bit, we will expand our list of official bloggers from our list of eager respondents.

posted by Tina Coleman

Monday, May 12, 2008

For You (whoever you are!)

We've blogged before about the audience gateways we're building. The idea is that from any of the W&M web pages, you (whoever you are) can visit a page that is customized for, well, you!

View the brand-new page layout for the audience gateway pages. When we launch the new website, we'll have gateways filled with useful links and information for:
  • Parents
  • Current Students
  • Faculty & Staff
  • Friends & Neighbors
  • Alumni
posted by Susan Evans

Monday, May 5, 2008

GUEST BLOGGER: It's not about us anymore...

I had several titles for this post, including:

The more things change, the more things REALLY change...

Out with the old (marketing), in with the new (marketing)....

We're hearing a lot about web 2.0 these days. We've watched YouTube videos and joined LinkedIn and we've even visited some of our colleagues' MySpace pages. However, some of the conversations I've been having with our content creators in the Mason School and with those in the re.web project, indicate that we still operate under the impression that web 2.0 is for them and we'll just keep doing what we've been doing. After all, we ARE William & Mary for crying out loud!

Newsflash: Web 2.0 is for us because it is about THEM.

Business to Consumer marketing (B2C) is over. It's Consumer to Consumer (C2C) marketing now. People are highly sophisticated (and a little cynical) when it comes to parsing out what's important to them. THEY are not interested in what we have to say unless we're talking with them and not AT them. The old marketing was to blast a consumer with images and messages. New marketing is to get people talking about the product and recommending it to each other. People still trust each other when it comes to decisions. Word of mouth and referrals from friends and family are still the way people make decisions and form opinions. The web can facilitate this in ways we've never imagined.

We can do this in the form of blogs. Yes, it's a little scary but there are ways to moderate them and bloggers have a great way of policing themselves, too. Because of the viral nature of the internet, blogs are indexed, tracked, and spread around the world. Blogs index each other, so one article could become singled out and influential. (Remember the old hair shampoo commercial--and they told two people, and so on, and so on...)

Technorati.com has tracked that there are over 80 million blogs worldwide now. The conversations are happening between people and we will be smart to join the conversations and give people opportunities to talk with us and about us.

Realize this: A post on a blog anywhere in the world can be ranked higher in a Google search than the same information posted on a website by a company or an organization. This means that what WE say doesn't matter as much was what the bloggers say. Major news organizations are now dipping into the "blogosphere" for news!

People are sharing opinions and insights about products, institutions, and ideas that carry a lot more credibility than we can ever dream of. The point is that the best way to get more people talking and thinking about William and Mary is to to encourage more talking and thinking about W&M. The bottom line is that ideas that are spread through groups of people are far more powerful than ideas that are delivered at an individual. The idea of William and Mary is a powerful one. Our students that come here know this and the more they talk about it, the better. Their experiences and the viral nature of the internet is a powerful combination.

We need to embrace the C2C concept and create more access points for our stories to be told and heard and repeated, an so on and so on. Blogs, wikis, vlogs--it sounds like a different language. Because it is. The internet has created a whole new world for communication.

posted by Andrea Sardone, Director of Marketing Communications, The Mason School of Business

Saturday, May 3, 2008

Come see for yourself

On May 6, 7 and 8, we are hosting three sessions open to all Arts & Sciences faculty. Please join us to see the proposed web designs and page layouts for Arts & Sciences. Here's a sample department homepage. We need your thoughts, impressions, and feedback.
Tuesday, May 6 at 2:00PM

Wednesday, May 7 at 10:00AM

Thursday, May 8 at 11:00AM

All sessions will be held in Blow Memorial Hall, Room 311. Refreshments provided.

posted by Susan Evans

Thursday, April 24, 2008

Usability Testing Part 2 of 2: The Product

Last week I blogged Tribe Voices: new software being developed by the IT Web Team.

Tribe Voices isn't part of re.web, but it is related. As you know, the College is purchasing a web Content Management System (CMS) to run websites for William & Mary's academic and administrative departments. The newly-designed W&M site will offer faculty/staff directory pages, but complete personal web pages will not be a part of the CMS. Tribe Voices, designed for faculty, staff and students, will create personal websites-- thus bridging the gap.

We wanted Tribe Voices to be easy to use, so we conducted usability testing on a model version of the software in early 2008. Our testing helped us design a logical user interface, and it gave us some ideas on the features people wanted.

When Tribe Voices is released on April 30, 2008 it will contain many of the things people requested. Among other features, it will:

- Include a "wizard" that helps first-time users create a website quickly

- Have a main menu that makes it easy to find everything you need

- Be completely web-based. You can create, edit and publish web pages without ever leaving your web browser. (No mapped drives!)

- Automatically build a website navigation menu (that you can edit if you wish)

- Have a simple blogging tool that allows comments and RSS

- Allow you to place Flickr badges, maps, movies and Facebook info on your site

Read more about Tribe Voices.

posted by Joel Pattison

Letter to a W&M Web Editor...

Dear W&M Web Editor,

Thank you for writing. I know you have a lot of questions about re.web, and what it means for your website.

We've created a timeline for moving departmental websites into the CMS and design suite. It will begin in June: mStoner and the re.web project team will transition top-level websites as we prepare for the launch of the College's new home page on July 31. After the July launch, departmental websites will gradually migrate to the new web content management system.

With guidance from the Web Advisory Committee, the W&M Web Team will manage site transition and provide central support for departments. Rather than simply moving existing sites into the CMS, our goal is to redevelop sites using a comprehensive approach. This means working on information architecture and examining content, copy, photography and multimedia.

A copy of the transition plan is now available (pdf).

Thank you for your interest and support of this project.

Sincerely,
Joel Pattison
re.web project team

Friday, April 18, 2008

Usability Testing Part 1 of 2: The Process

Have you ever wondered about the phrase "web usability testing?" In short, usability testing takes real-world users and asks them to perform tasks on a demo website. Their success (or lack thereof) is recorded and the website may be revised as a result.

Case in point: new software being developed by the IT Web Team called Tribe Voices. Tribe Voices isn't part of the re.web project, but it is related: the software will make it easy for students, faculty and staff to create personal websites. (More about this next week in Part 2.)

From the beginning, we knew two things:

1. Tribe Voices needed to make building websites simple.
2. People who create and maintain websites for a living aren't the best judge of web simplicity.

To solve this problem we conducted usability testing. Before a single line of code was written, we created a "model" version of Tribe Voices. It looked and acted like the software in every way except one: it didn't actually work.

Next, we sat down individually with half a dozen students, faculty and staff and asked them to perform some tasks in the model version of Tribe Voices. When the testers found something confusing or difficult we took careful notes. We revised, retested and in some cases, revised again.

Some of the things we asked our testers to do:

- Edit and save changes to a webpage
- Upload a picture and place it on a webpage
- Reorganize the site menu
- Customize the appearance of the website
- Rename the entire website

Our usability testing resulted in concrete changes to the software. Tribe Voices will be easier to use and understand because we took the time to conduct usability testing.

After testing was complete, our team began software development (which is still underway). Tribe Voices will be released in late April 2008-- more about that next week in part two of this post.

posted by Joel Pattison

Thursday, April 17, 2008

Drop by and see us sometime.

Just took a sec to view the stats on the re.web project site. Our total number of hits for the period of January 1, 2008 through April 17, 2008 is 23,290! That averages out to 6,654 per month.

Thanks for noticing.

posted by Susan Evans

Thursday, April 3, 2008

Dear VIMS,

Here's a message sent earlier this week to members of the VIMS community from Dean/Director John Wells.

Members of the VIMS community,

Over the last few months we have been laying the groundwork for a re-design of the VIMS web site. This effort is proceeding in collaboration with the "re.web" project at W&M. This letter is meant to bring you up-to-date on the current status and next steps in our redesign process.

Strategic Discovery
The College has engaged the web consulting firm mStoner to partner with VIMS on the redesign of our website. Last December, members of the mStoner team led a series of meetings at VIMS as part of the process of "strategic discovery." A synthesis of their findings is now available and your comments on this document are welcome via the reweb blog at http://reweb.blogspot.com/2008/03/vims-web-strategy-report.html

Usage Survey
One goal of our web redesign process is to create a site that maximizes usability and accessibility. To that end, we encourage you to complete the usage survey. We will use the results from this survey and a parallel survey of our external audiences to help identify the most useful navigation tools and content for the VIMS website. We also plan to conduct user testing of our website for additional guidance.

Web Redesign Advisory Committee (VIMS)
The purpose of this committee is to provide broad representation from within VIMS concerning the content and design of the new VIMS web site. The committee includes representatives from the VIMS faculty (Carl Hershner), student body (Lindsey Kraatz), and staff (Karen Reay); as well as from SMS (Iris Anderson), DRAS (Lyle Varnell), Communications (Dave Malmquist), Development (Anne Marshall), OSP (Jane Lopez), Library (Carol Coughlin), ITNS (Barb Parcell), CBNERR (Willy Reay), and Sea Grant (Lee Larkin).

Content Management System
One of the most exciting aspects of our collaboration with the W&M web redesign team is joint adoption of a "content management system." The CMS software will make it much easier and faster for members of the VIMS community to create, share, and update web content, while at the same time allowing the web editor and webmaster to ensure a consistent look and feel across the site. VIMS and W&M staff had an opportunity to evaluate potential CMS vendors in January, and W&M is now beginning negotiations to purchase Hannon Hill's Cascade Server. Notices concerning CMS implementation and training will follow.

Writing Assignments
As part of CMS implementation, we are in the process of meeting with faculty, staff, and students to allocate writing assignments for various components of the new VIMS website. A training session on writing for the web is also in the works, stay tuned for details.

Background
If you'd like more information on the W&M Web Redesign Project (of which the VIMS web redesign is a part), visit the re.web project site for background and updates.

In short, the purpose of the redesign is to ensure that the VIMS web presence includes the following elements:
  • a user-centric focus, including provision of intranet capabilities to serve the internal VIMS community
  • a clear, persistent navigation scheme
  • a balanced approach to respond to our diverse audiences
  • a robust and effective search feature
  • an intuitive information architecture with a focus on usability and accessibility
  • a well-structured content model for marketing, news, and multimedia
We welcome your input as we move forward with this important project, and look forward to your comments.

posted by Susan Evans (for VIMS)

Wednesday, April 2, 2008

Up the Hill and on the Other Side of the Lake

Sometimes something just plain nice happens. Last week, I got an email message from the technology director at Walsingham Academy (located up the hill and on the other side of the lake from W&M). Walsingham has a great new web site and David Jenner sent an encouraging word to an IT colleague.
Ms. Evans,

I am the Technology Director at Walsingham Academy just up Jamestown Road from William and Mary. We recently re-worked our website last summer. I am sure our project was a much smaller undertaking than yours, but if there is anything I can do to provide some assistance, please let me know. I have come to know a few of your IT staff, and feel like our two schools are sisters.

I am sure you have put much thought into how you are going to get your new website built and off the ground. I am probably many moons late in mentioning anything (and maybe way out of line). We used YourMembership.com to create our website. If I may say so, we found they were a great web company to work with. They have completed web sites for many universities, so they are used to working with large colleges. You might consider browsing their site a little. Perhaps you have already settled on a vendor or maybe you are building your sites in house. I just thought I would share this neighborly info with you.

Here is our new web site: http://www.walsingham.org

Best of luck with your project. I hope it is a huge success!
David Jenner
Technology Director
Walsingham Academy
Williamsburg, VA

posted by Susan Evans

Countdown to Launch


Gulp.

We've set a launch date. The re.web team is planning for an official go live date of July 31 (yes, I mean 2008) for the new www.wm.edu. There's nothing like a deadline to help with determining priorities.

Stating the July 31 launch date will also increase interest in our upcoming response to the most recent Guest Blogger's post. Holly Agati, Webmaster for Residence Life, asked some burning questions and we'll have responses soon! At a recent W&M Web Redesign Advisory Committee meeting, we endorsed some plans for providing centralized support as departments transition to the new CMS.

Watch this blog for more ...

posted by Susan Evans